Last updated 20 October 2026
Printifi is a campus printing service. You upload a document, a print desk near you prints it, and you collect it with a token. To do that, Printifi handles a small amount of information about you and the files you send — for a few hours after you collect them, or for as long as you keep them in your Stored library. This page says exactly what, and why.
What Printifi collects
Your account. Students sign in with Google — or with Apple, where Printifi offers it. From Google, Printifi receives your name, your email address and your Google profile picture; from Apple, the name and email address you choose to share, which can be an address Apple makes that forwards to yours. Nothing else from either. People who run a print desk sign in with an email address and a password. Sign-in is handled by Clerk, which holds your credentials; Printifi stores only your account's identifier, name and email, and the link to your profile picture.
A desk's Cashfree details. A desk that opens its own Cashfree account from the desk app gives its shop's address, its owner's name and PAN, its GSTIN (or a declaration in its place) and a bank account. They pass through Printifi's server straight to Cashfree Payments, which reviews them; Printifi stores none of them — only when they were sent, and the bank's name with the account's last four digits. Cashfree also has the owner verify their email, and their Aadhaar with an OTP to the phone linked to it, on Cashfree's own page shown inside the desk app: what's typed there goes to Cashfree alone, and Printifi never sees or keeps it.
Your profile. Anything you choose to add in Settings — phone number, roll number, department, hostel and room. All of it is optional. A phone number is used only to send you WhatsApp updates if you turn those on.
A verified phone. If you verify your number — by sending Printifi a code from its WhatsApp — Printifi keeps that number as verified on your account, and the codes it made for you. Where Printifi has switched it on, WhatsApp updates go only to a verified number, and your cash record (dues and strikes) stays with that number: verifying it on another account brings the record along, and a number with dues or a cash pause can't be moved until that's settled.
Your orders. Which desk you ordered from, the files, the print settings, the price, how you chose to pay, the timeline of the order, any correction the desk sent and your answer to it, any request you raise on it — what it's about, what you wrote, and how it was closed — and the messages you and the desk write each other about it, with when each was read. Those are seen by you and the desk's staff, nobody else.
Your cash standing. If you pay cash, your account keeps the count of cash orders you collected (which sets your cash limit), the count you didn't collect, any dues from an uncollected order, and whether cash is switched off for a while. These are the rules described in the terms, kept as numbers on your account so every desk applies them the same way.
Your files. The documents you upload, up to 50 MB each and 500 MB of live files per account. The page count, and which pages contain colour, are worked out in your browser before upload to price the job. A Word, PowerPoint or Excel file is converted to a PDF by a converter Printifi runs; the original is deleted once the PDF exists, and the PDF is measured in your browser like any other.
Your assignments. If you send Printifi an assignment: what it is, the instructions you write, when it's due, where to deliver it, the phone number you give for it, and the files you attach — up to ten, 25 MB each. Printifi keeps when each step happened (sent, seen, a writer on it, ready, delivered, or cancelled and why) and any note it writes to you about it — and, where it has a price, how many pages you asked for, its price, and how it was paid: the payment partner's references and the amount for a payment online, or the credits it took, and anything that went back. If you pin on the map where it should come, that point goes on the assignment until it's delivered or cancelled. When Printifi's runner brings it, Printifi keeps who carried it and when, whether the code on your phone was scanned, and why, if they couldn't hand it over.
The cover sheet. When the desk opens your file to print it, Printifi makes a copy with a labelled first page — your token, your first name and initial, the page count and settings, the file name, the shelf slot, and whether cash is owed. It carries no phone number, email, roll number or pickup code. That copy is stored beside your file and deleted with it.
Notifications. If you turn on notifications, your browser gives Printifi a push subscription — an address the browser vendor uses to deliver a message to that device. It carries no personal information.
Payments through Printifi. If you pay through Printifi (“Pay · UPI, card”), buy Printifi credits for its fee, pay for an assignment, or pay dues online, Printifi's payment partner receives your name, email and phone number with the payment, as payment law requires. Printifi stores the partner's order and payment references and the amount, and — for credits — how many you have and when each was bought, spent, given back or refunded, with Cashfree's word on each refund; it never sees your card, bank or UPI details. Paying the desk directly involves Printifi in nothing.
Nothing else. There are no advertising trackers, no analytics scripts and no third-party cookies. The only cookies are the sign-in session and your light/dark theme choice. Search engines are told about the public pages of this site and nothing about you.
Who can see your files
Only you, and the desk you ordered from. The desk can open a file only while the order is live — from the moment you place it until it is collected or cancelled — and every time the desk opens a file, that access is recorded against your order. A link to a file expires five minutes after it is made. No other desk, no other student, and nobody browsing Printifi as a user can read your documents; the database enforces this row by row, not the app.
A desk using Printifi Agent prints on a PC it has connected to Printifi. That PC fetches your file only after the desk has tapped Start printing on your order, each fetch is recorded against your order as that PC, and its copy is deleted from the PC as soon as the job has printed. The timeline on your order names the printer it came out of.
An assignment — its details and its files — is seen by you and by Printifi's own team on its Assignment Desk; no print desk sees it. To get it written, Printifi shares what the work needs — the instructions, the due date and the files — with the writer it arranges, for that work only. A link to one of its files expires five minutes after it is made. Printifi's runner, bringing it to you, sees only what it takes to find you (below) — never what it is or its files.
How long things are kept
Files are deleted automatically six hours after your order is collected — with every copy Printifi made to print them: the cover-sheet copy, the front-page picture, and the printer PC's copy. Files you keep in your Stored library stay until you delete them from Settings, within the 500 MB limit; deleting one deletes its copies too. An upload that never became a file on your account is removed within a day or two.
Assignment files are deleted automatically 30 days after the assignment is delivered or cancelled; a file attached to an assignment that was never sent is removed within a day or two. A pin on an assignment is deleted the moment it's delivered or cancelled. The assignment itself — what it was, when it was due and its steps — stays with your account as the record of it.
Orders — the token, the price, the timeline, the payment references — are kept as the record of what was printed and paid, for you and for the desk. So are records of dues and of Printifi covering a desk for an uncollected order: they are the accounts between you, the desk and Printifi.
Your account stays until you delete it — from your profile, or from Your account on the desk or delivery pages; it's the same account. Deleting it removes, at once, your profile and details, your stored files with every copy, your notifications and push subscriptions, your phone checks, any application to run a desk, your place on any desk and as a runner — and then the sign-in itself — and your assignments, with their files. Orders stay in the desk's records without your name attached: the token, the price and the payments, with the delivery spot and the file names cleared, as the accounts between you, the desk and Printifi. It waits, and says why, while an order or an assignment of yours is still in progress, you owe dues, or a delivery is in your hands.
What the desk sees about you
Your name and roll number, so the right person collects the right job, and your phone number if you added one, so the desk can reach you about a problem with your file. The desk sees these only while your order is live. On the cover sheet it prints, your first name and initial. If you settle dues in cash at a desk, that desk sees your name and the amount owed, and nothing else about your account. A screen at the counter may show your token; it shows nothing else.
What the runner sees about you
If you choose delivery, the spot and detail you give are kept on that order — with the time you last set them — and your phone number on your profile. The spot is remembered on your own device for next time, nowhere else. Printifi's runner — a person Printifi has approved by name — sees your name, phone number, spot and detail for the jobs waiting on a shelf and the ones in their hands, and for a day afterwards the ones they delivered; never the code in your QR, which is what they scan when they hand it to you, and nothing about any other order. When you move the spot while a job is on its way, the runner is sent the new spot. Whether a delivery was handed over against your code or on the runner's word is recorded on the order. The cover sheet on a delivery carries the spot as it stood when it was printed, so the runner can read the pile.
A pin on the map is optional. If you tap Pin my location, your browser asks you once for your location, and the point it gives — with how accurate the phone said it was — goes on that order only, so the runner can open a route to it and see how far it is. It is never watched live, never kept on your profile, and is deleted from the order the moment the job ends. The runner's own location, if they use it for distances, stays on their phone and is never sent to Printifi. The map tiles come from OpenStreetMap, which sees the map area your browser asks for and nothing about you.
An assignment Printifi's runner brings: from when it's written until a day after they deliver it, runners see your name, the phone number you gave for it, where it goes and the pin if you dropped one, its code, how many pages it is and when it's due — never what it is, what's asked, its files or its price, and never the code in your QR, which they scan when they hand it to you. When you change where it goes while a runner carries it, they're sent the new place. Whether it was handed over against your code or on the runner's word is recorded on it.
Payments
Most orders are paid to the desk directly — by UPI to the desk's own account, or in cash at the counter — and Printifi never handles that money. Where a desk takes payment through Printifi, Printifi's payment partner, Cashfree Payments, takes it; Printifi keeps its platform fee and pays the desk the rest, and both sides see the same statement. Dues from an uncollected cash order are paid to Printifi the same way, or in cash at any desk. Cash taken by Printifi's runner when a delivery is handed to you is Printifi's to hold; the desk is credited its price for the job. The price you see includes Printifi's platform fee, where the desk uses one the cover sheet, and — if you chose it — the delivery fee as its own line.
Services Printifi runs on
Clerk for sign-in. Supabase for the database and file storage. Vercel for hosting. Google, and Apple where it's offered, for student sign-in. Cashfree Payments only when you pay through Printifi. OpenStreetMap for the map, only if you open it to drop a pin. A document converter Printifi hosts itself, for Word, PowerPoint and Excel files. Your browser's vendor (Google, Apple, Mozilla) for delivering push notifications. WhatsApponly if you turn WhatsApp updates on, and only for the messages you asked for. Each of these processes data on Printifi's behalf to provide the service, and for nothing else.
Your choices
Turn notifications on or off in Settings. Delete stored files in Settings. Leave any profile field empty. Sign out from your profile. Delete your account from your profile.
Who this is for
Printifi is built for college students and the print desks that serve them. It is not intended for anyone under 16.
Changes
If what Printifi collects or does changes, this page changes and the date at the top moves. Nothing is collected that isn't described here.
Contact
Questions, corrections or requests about your data: ask at the desk you ordered from, who can reach Printifi.
See also the privacy policy, the terms of service, the refund policy and the terms for print desks.